Registration confirm
Call new sign-ups to confirm seats and capture intent.
IA
Invite Agent
Confirms registrations by segment
#1 Events & Webinar voice agents
Boost event and webinar attendance from invite to follow-up
Confirm registrations, lift show-up with reminder calls, and convert attendees while interest is fresh.
- Trusted by 1,000+ teams
- 42% higher webinar show-up
- 31% more post-event meetings
Events & Webinar workspace
Operations dashboard
Open
128
+12%
In progress
47
+8%
Overdue
9
-18%
Completed
342
+24%
Work order trends
Created Done
Recent activity
Ticket assigned
2m ago
SLA reminder sent
14m ago
Work order closed
31m ago
New request logged
1h ago
Trusted by teams in events & webinar
SStagecraft
WWebinarly
SOSummit Ops
Google
Slack
Microsoft
Zoom
01 · Main features
Everything your events & webinar team needs
Core voice capabilities built for events & webinar — from first call to booked next step, with agents in the loop.
Registration confirmation calls
Reminder sequences
No-show recovery
Post-event meeting booking
Segmented outreach
CRM lead routing
Multilingual support
Attendance analytics
Workflows
Move registrants through a clear event pipeline
Confirm seats, segment audiences, and capture intent on the call.
- ✓Route work to the right owner instantly
- ✓Keep every stage visible in one place
- ✓Cut handoff delays between teams
Workflows preview
Events & Webinar matching
@ enquiries / Online enquiry form
WHEN
Record created
Interest / category is Events & Webinar
Show fields (4) + trigger action
Show checklist (1) + assign owner
Automation
Automate reminder and no-show recovery
Boost attendance with timed voice sequences before and after go-live.
- ✓Trigger follow-ups without manual chasing
- ✓Escalate when SLAs start to slip
- ✓Keep sequences consistent across sites
Automation preview
Post-enrolment process
WHEN
Stage changes to Won
ACTION
Assign owner + create tasks
SCHEDULE
Follow-up email in 2 days
CONDITION
If no reply → escalate
Portals
Convert attendees into pipeline
Book follow-up meetings while the session is still top of mind.
- ✓Share live status with clients securely
- ✓Reduce inbound “any update?” messages
- ✓Control exactly what outsiders can see
Portals preview
Portals
Create user type| User type | Users | Created by | Access |
|---|---|---|---|
| Customer | 128 | Admin | Limited |
| Partner | 34 | Ops lead | Shared |
| Internal | 56 | Admin | Full |
AI assist
See registration and attendance conversion
Dashboards for invite yield, show-up rate, and pipeline created.
- ✓Detect repeating issues before they cascade
- ✓Link related tickets into one clear signal
- ✓Suggest the next preventive action
AI assist preview
AI pattern watch
Live · scanning tickets
Repeat failure
HVAC Unit B-12 · same fault 4× this month
AI linked tickets #4821, #4902, #5011, #5088 — likely root cause: worn compressor seal.
4
Similar tickets
6.2d
Avg reopen
86
Risk score
Suggested next step
Open preventive work order, assign HVAC vendor, and notify site manager before next failure.
Create work orderView linked tickets
02 · Use cases
How events & webinar teams use Vox-Lumen.Ai
Practical call flows your team can run on day one — from first inquiry to booked next step.
Attendance boost
Timed reminder calls before go-live.
RA
Reminder Agent
Runs show-up calls before go-live
Post-event conversion
Route hot attendees to sales with a booked next step.
FA
Follow-up Agent
Books post-event meetings
Confirm seats
Call new registrants to lock attendance intent.
Lift show-up
Last-mile reminder calls before go-live.
Recover no-shows
Offer replays and rebook next sessions.
Convert faster
Book sales meetings while interest is hot.
Segment outreach
Talk differently to VIPs vs general registrants.
Measure ROI
See registration, attendance, and pipeline created.
Proven outcomes
Benefits of voice agents
Teams in events & webinar use Vox-Lumen.Ai to answer faster with fewer missed calls.
01
42%
higher webinar show-up rate
02
31%
more post-event meetings booked
03
26%
faster registrant follow-up
04
23%
better invite-to-pipeline yield
Connected stack
Integrate with your favorite apps
Vox-Lumen.Ai works with the products you already use. Connect messaging, billing, calendars, and more — so your events & webinar voice agents speak the same language as your business.
More industries
Explore more verticals
Same voice platform — tuned call flows and agents for each industry.
Get started
Ready to deploy voice for events & webinar?
Start free and put people plus voice agents on the same flows — from first call to booked next step.